Under ordinary circumstances you also want to have a fax machine ready, or have the information sent to a fax number or virtual fax so you can get an exact copy of what the Internal Revenue Service has on file. Why is this form so important? This data could have been entered incorrectly, or transcribed in error, at any point in the past by you, your processor, or the IRS representative that typed it in. Typically, the processor should be modifying the entity name and TIN number which could be an EIN or social security number, depending on the setup to match what the IRS has on file. Hopefully, the IRS record matches the identity of your business when it was incorporated, or else it may be necessary to get this information modified. Once you get the form faxed over to you, make sure to scour over every detail as it relates to the information your banks and processors have on file.
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As an owner or designated representative, you can get the information and pass it on, but the IRS will not send this form on your behalf, or forward it. This would be tantamount to sending your social security number to anyone who asks for it. The upside is that you can keep a copy of form c for yourself and verify that any information held by your credit card processor or other third party is accurate and complete. Why business owners ask for this form: How to get a form c letter sent to you by the IRS.
Hint: ask to have it faxed! Who needs It Call during business hours on weekdays Eastern Time. You will want to have your EIN number handy so they can verify your business before sending you the form.
Normally people get this letter if a financial institution or vendor needs it to verify that TIN and business entity information are correct. In these cases businesses will copy the form or fax it to whomever is requesting the information. Some companies that may ask for a c, or the original CP form are credit card processors, compliance companies, and other government agencies. Having accurate entity and EIN information is essential for medicare, social security, and government contract work since information needs to be verified for recordkeeping purposes.
Form 147 C
What Is IRS Form 147c?
Instructions for 147c Retrieval